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Today’s post comes from Caitlin Ashley-Rollman, the program manager who has brought a whole new style to Word. For as much time as people spend writing documents in Word, we know that users also spend lots of time formatting their documents to get them to look exactly as they want. There are lots of reasons to spend time styling your document – you may be trying to follow a publishing requirement, to make your document stand out, or just make it easier to read. In Word 2013, we’ve made it easier than ever for you to quickly change the look of your entire document until you have it just right. Using styles While the styles gallery has been available on the Word home tab since Word 2007, some people just assume styles are meant for people who want big blue text.
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As it turns out, that’s not true. I’m here to tell you that Styles are handy, and if you use them to format your text as you write your document, you’ll be able to take full advantage of the improvements in Word 2013 that we’ve outlined below.
The new design tab In the past, document level formatting features in Word were scattered in the UI – from the Change Styles menu on the Home tab to the Themes gallery on the Page Layout tab, our first task in Word 2013 was to bring commands together into a unified Design tab – your first stop for adjusting the look of your whole document: On this tab are all the features that change the look of your entire document (without you needing to select it). It’s perfect for those times when you realize you’ve written your entire document in Calibri but you really want it in Garamond, or for those of you who’d prefer to have no spacing between lines or paragraphs of text. You can even change all the colors in your document at once. Use the tab before you create your document if you want to write it in your final font & color combination, or use it after you’re done to watch your document transform before your eyes.
Style Sets gallery One of my favorite new design features is the visual gallery for Word’s Style Sets. (For those of you who are new to Style Sets, I’ll explain them in more detail further down.) Our goal here was to give you a sense for each choice by showing you a pictures of the Title, Heading 1 and some body text. By making them a large gallery, you can quickly experiment with them to find which one you want – in just one click you can go from a casual multicolored document to a professional looking black and white document with numbered headings.
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As a bonus, you can hover over the ones you’re curious about to see how they’ll change your document before you apply the formatting. New Style Sets Once we had created the Design tab and style sets gallery, we decided to refresh the sets themselves to ensure the various options provided in Word 2013 be both modern and varied. To do this, we worked to come up with a group of designs that are perfect for common scenarios (essays, lab reports, books, legal documents, etc.). We focused on designs that were clean and simple with a few bits of flair. We wanted enough variety so you could find something that fit whatever document you were creating, but not so much variety that you’d never even consider half of them. And don’t worry – if you love the default look in previous versions of Word, those are still there too. Getting it “Just right” We know there will be times when none of the default style sets are quite right.
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